Privacy

Barton & Associates, Inc. (together with its affiliated entities, “Barton” or “we”) values your trust and is committed to the responsible management, use, and protection of your personal information. This Privacy Notice is applicable to all personal information collected by Barton to facilitate your application for a job within Barton, either in paper form or electronically through the use of our Barton Careers sites (“Careers Site(s)”). The Careers Sites include those Barton websites and web pages dedicated to employee recruitment across Barton business entities, divisions, and geographical locations.

These Careers Sites are operated by Barton & Associates, Inc., 300 Jubilee Drive, Peabody, MA 01960, in order to support Barton’s national recruitment functions.

YOUR CONSENT

Please read this Notice carefully. By using the Careers Site(s), or submitting your personal information in written or electronic form, you accept and agree and consent to the collection, saving, use, transfer, and disclosure of your information, including personal and sensitive information, as described in this Notice. If you do not accept the terms of this Notice, you will not be allowed access to apply for a position online or have your written or electronic submission considered for a position.

If you submit your information in written form (including your CV/résumé, cover letter, or additional information) either by physical mail or electronic mail, you consent to having your personal information either partially and/or fully entered into Barton’s and its third-party service providers’ systems and databases.

By using the Careers Sites(s), or submitting your information in written or electronic form, you agree and consent to the transfer of personal information about you to countries outside the country in which you reside, which may include countries with a different data protection regime than is in place in the country in which you reside. You also agree and consent to Barton’s use of third-party service providers, including iCIMS, Inc., to operate and host portions of the Careers Site(s), and to process, transmit, and store the information you submit in your applications or otherwise provide in your registration account/profile. Barton will take appropriate technical, organizational, and legal steps to secure personal information about you; however, Barton cannot and does not guarantee that its third-party service providers will maintain the security of any information you may submit or provide on the Careers Site(s).

iCIMS, Inc.’s privacy statements and security policies can be accessed at https://www.icims.com/gc/Talent-Platform-Security-Policy.  Please contact iCIMS, Inc. directly if you have any questions or concerns regarding iCIMS, Inc.’s privacy, security, or other policies and practices.

INFORMATION YOU PROVIDE

This Notice covers any and all personal information you submit to apply or to search for a position at Barton. If you make use of the Careers Site(s), or submit information in written or electronic form, as part of the job application or job search process, the following information may be collected:

• name, contact information;
• login and password;
• CV/résumé, cover letter, previous work experience, and education information;
• employment preference, willingness to relocate, current salary, desired salary;
• professional and other work-related licenses, permits, and certifications held;
• language and other relevant skills;
• awards and professional memberships;
• eligibility to work in the United States, available start date; and
• information relating to references.

We do not require, but you may also voluntarily choose to provide, other relevant information as part of your application. We would prefer that you avoid submitting the following sensitive information, except where such information is legally required:  sexual orientation, race, ethnic origin, religion, beliefs, disability, marital status, creed, nationality, national origin, color and/or age.

Any information you submit through the Careers Site(s) must be true, complete, and not misleading. Should the information provided be inaccurate, incomplete, or misleading, this may lead to a rejection of your application during the application process or disciplinary action, including immediate dismissal, if your application resulted in employment with Barton. If you intend to provide us with details of a reference or any other third party as part of your application or submission, it is solely your responsibility to obtain consent from that third party prior to passing such information to us.

You are responsible for the content of the information you provide to us, and you must ensure it is legal, truthful, accurate, and not misleading in any way and does not infringe on any third party’s rights and is not otherwise legally actionable by such third party.

USE OF PERSONAL INFORMATION

The information that you submit in your application on the Careers Site(s) will be stored in the United States or elsewhere according to iCIMS, Inc.’s privacy and security policies, procedures, and practices. It will be reviewed and processed for the purposes below by employees, consultants, and/or service providers of Barton and its affiliates. Barton or its third-party service providers will remain responsible for the personal information collected.

Personal information submitted through the Careers Site(s) will be collected, used, transferred, and disclosed (collectively, “processed”) for Barton’s recruitment functions and for related management and planning purposes. Barton will use such personal information on your application, as permitted by applicable law, to:

• process your application;
• assess your capabilities and qualifications for a job;
• conduct reference checks;
• provide to you any services available on the Careers Site(s) from time to time;
• communicate with you;
• comply with any applicable law, rule, or regulation;
• monitor and record services, whether provided by Barton or a third party;
• conduct background checks if you are offered a job; and
• as otherwise permitted by law.

Personal information about you will be added to the candidate database, which is hosted and maintained by iCIMS, Inc., and will be used by Barton for the purposes of considering whether your profile is suitable for other job vacancies. If we elect to make you an offer, personal information you submit may be incorporated into our human resources system and used to manage the new-hire process. If you become an employee, any personal information that you submit may become part of your employee file and may be used for other employment/work-related purposes.

Barton’s third-party service providers, including iCIMS, Inc., may use your personal information in other ways, and Barton has no control over any such use by any such service providers. Please contact iCIMS, Inc. directly or refer to its privacy policies and practices if you have any questions or concerns about how your personal information is used by iCIMS, Inc.

The provision of personal information on the Careers Site(s) is voluntary. Please note, however, failure to provide sufficient information may result in Barton being unable to consider your employment application or, if employment is offered, your subsequent promotion, transfer, or relocation.

DISCLOSURE OF PERSONAL INFORMATION

Personal information about you will be reviewed by Barton employees, consultants, or agents who have a business need to access such personal information and may include recruiters, human resources personnel, technical services personnel, and managers or their designees.

We may share personal information about you with selected service providers or consultants acting on our behalf, such as third parties assisting Barton with the operation of the Careers Site(s). Barton will take reasonable measures to ensure that those third parties use appropriate measures to protect the confidentiality and security of personal information.

Barton may also use and disclose personal information about you in order to:  (1) protect the legal rights, privacy, or safety of Barton or its employees, agents, and contractors; (2) protect the safety and security of visitors to our web sites or other properties; (3) protect against fraud or other illegal activity or for risk-management purposes; (4) respond to inquiries or requests from government or public authorities or auditors; (5) permit us to pursue available remedies or limit the damages that we may sustain; (6) enforce our Terms of Service; or (7) comply with any applicable law, rule, regulation, or legal, judicial, or administrative process.

Barton also may transfer any and all information that we collect about you to third parties in the event of any merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of Barton’s assets or stock (including without limitation in connection with any bankruptcy or similar proceedings).

DATA RETENTION

We are required to retain information relating to candidates applying for jobs within the United States. If there is no activity in relation to the personal information, we may request or take steps to have it removed from the database, subject to any data-retention obligations and policies of Barton or its third-party service providers, as well as any applicable legal or regulatory obligations, or for the period of time permitted by applicable law, rule, or regulation. Please note that Barton and/or iCIMS, Inc. may delete personal information about you at any time (including your CV/résumé), without any reason. Therefore, please retain your own copies of all personal information provided to us.

PASSIVE INFORMATION COLLECTION:  COOKIES AND SIMILAR TECHNOLOGY

Barton and its service providers may use “cookies” and similar technologies on the Careers Site(s). In general, cookies are data that a web server transfers to an individual’s computer for recordkeeping purposes. We use cookies and other technologies to facilitate your ongoing access to and use of our Careers Site(s). If you do not want information collected through the use of cookies, there is a simple procedure in most browsers that allows you to automatically decline cookies, or to selectively decline or accept the transfer of a particular cookie, or cookies from a particular web site, to your computer. However, if you do not accept these cookies, you may experience some inconvenience in your use of the Careers Site(s).  Please contact iCIMS, Inc. directly or refer to its privacy statements and policies if you have any questions or concerns about the passive information collection techniques and technologies used by iCIMS, Inc.

ACCESS AND CORRECTION

If you choose to register on any Career Site(s), you may access, review, and change some of the personal information collected about you and stored on the Careers Site(s) by logging into the Careers Site(s) and choosing to update your account information. The updated profile will be used as the default the next time you apply for a job using your account online. To change personal information that you already have submitted for consideration for a specific position, please resubmit your application to update personal information about you that is associated with that job application. We encourage you to promptly update your personal information if it changes or is inaccurate.

If you have any questions or concerns about how we otherwise process personal information, please contact us at privacy@bartonassociates.com. You may access, modify, or object to the use of personal information as permitted by applicable law. Please contact us at privacy@bartonassociates.com with any such requests. Please note that certain personal information may be exempt from such access, correction, or objection rights pursuant to applicable data-protection laws.

SECURITY

We take reasonable precautions to safeguard the personal information transmitted between visitors and the Careers Site(s), as well as the personal information stored on our servers. Unfortunately, no method of transmitting or storing data can be guaranteed to be 100% secure. Do not send us any sensitive information via email. It is solely your responsibility to use the appropriate level of care whenever communicating with us.

If you have reason to believe that your interaction with us is no longer secure (for example, you feel that the security of any account you might have with us has been compromised), you must immediately notify us of the problem by contacting us at privacy@bartonassociates.com.

Barton hereby disclaims and excludes, as far as permitted by applicable law, any and all liability for itself and its affiliated companies and service providers for any of your information (including personal information) sent to the Careers Site(s) that is lost, misused, illegally accessed, disclosed, altered, destroyed, or not integrally or timely delivered to the Careers Site(s).

LINKS TO OTHER WEBSITES

The Careers Site(s) may contain links to other websites. The operators of those other websites may collect information about you, through cookies or other technologies. If you access a link to another website, you will leave the Careers Site(s) and this Notice will not apply to your use of and activity on those other websites.

If you provide personal information through any other such site, your transaction will occur on that website (not the Barton Careers Site(s)) and the personal information you provide will be collected by, and controlled by the privacy policies of, that website operator. Links on the Careers Site(s) to other websites are provided only as a convenience, and the inclusion of such links does not imply endorsement of the linked website. We encourage you to read the legal notices posted on those websites, including their privacy policies. We have no responsibility or liability for your visitation to, and the data collection and use practices of, any other websites.

DIVERSITY

Barton is an equal opportunity employer, which means we offer equal treatment to all applicants. Barton does not discriminate, either directly or indirectly, on the grounds of sex, sexual orientation, trans-sexuality, race, ethnic origin, religion, belief, disability, marital status, creed, nationality, national origin, color, and/or age in any area of recruitment. In some instances, we may ask for information on the ethnic origin, gender, and disability of our applicants for the purpose of monitoring equal opportunity. If you have a disability and would like to indicate as part of your application any relevant effects of your disability and any adjustment or accommodation that you consider should reasonably be made to assist your application, please do so in the relevant field during the application process.

To the extent any personal information you provide contains details of your racial or ethnic origin; political opinions or beliefs; religious beliefs; membership in a trade union or political party; physical or mental health or condition; sexual orientation; commission (or alleged commission) of an offence or related proceedings; job evaluations or educational records; you expressly authorize Barton and its employees, agents, consultants, and third-party service providers, including iCIMS, Inc., to handle such details for the purposes of your job application.

LAW APPLICABLE TO JOB APPLICATION

This Careers Site(s) allows you to apply for jobs based in other jurisdictions. Unless required otherwise by applicable law, jobs posted on the Careers Site(s) will be governed by the laws of the United States and the State where the job is located. By applying for a job through the Careers Site(s), you accept that the laws of the United States and the State where the job is located shall apply to any and all information collected relating to the job application.

CALIFORNIA RESIDENTS’ PRIVACY RIGHTS

If you are a California resident, please see our Privacy Notice for California Residents for more
information about the personal information we collect, use, and disclose.
California Civil Code Section § 1798.83 permits users of the Site that are California residents to
request certain information regarding our disclosure (if any) of personal information to any third
parties for their direct marketing purposes. If you are a California resident, you may make such a
request by sending an email to privacy@bartonassociates.com.

CHILDREN AND MINORS

The Careers Site(s) is not intended for children and minors under the age of 18, and Barton does not knowingly collect personal or other information from any persons under the age of 18.

CHANGES TO THIS NOTICE

We reserve the right to amend this Notice at any time without advance notice in order to address future developments at Barton, the Careers Site(s), Barton’s third-party service providers, or changes in industry or legal trends. We will post the revised Notice on the Careers Site(s) or may announce the change on the home page of the Careers Site(s). You can determine when the Notice was revised by referring to the “Last Updated” legend on the top of this Notice. Any changes will become effective upon the posting of the revised Notice on the Careers Site(s). Following any such changes, by continuing to use the Careers Site(s) or submitting any information in writing or electronically you will be deemed to have agreed to all such changes. If you do not agree with the terms of this Notice, in whole or part, you can choose not to use the Careers Site(s).

CONTACT US

If you have any questions, please feel free to contact us at privacy@bartonassociates.com..